At Petit Forestier Event, we offer refrigeration hire solutions specially designed for events. Depending on your needs, this may include refrigerated display cabinets and cupboards, refrigerated containers and refrigerated vehicles to ensure your products are kept at the right temperature throughout the event.
How do you determine the right size of refrigeration equipment for a trade fair?
Taking part in a trade fair represents a significant investment. From booking the stand to logistics, product demonstrations and welcoming visitors, every detail counts.
For exhibitors in the food, catering and drinks sectors, or those with products requiring temperature-controlled storage, the issue of refrigeration equipment is often underestimated. However, incorrectly sized refrigeration equipment can quickly become an obstacle to the event’s success.
Why plan your refrigeration needs in advance of a trade fair?
At a trade event, the constraints are very different from those encountered in a retail outlet or a warehouse.
Space is limited, access is restricted and set-up periods are often very short. Once the event has started, it becomes difficult to add or replace equipment.
Planning ahead allows you to:
- Ensure products are kept in good condition;
- Optimise stand space;
- Keep costs under control;
- Keep tastings and demonstrations running smoothly;
- Offer visitors a high-quality experience.
Step one: identify the intended use of the equipment
Before choosing refrigeration equipment, it is essential to distinguish between several requirements.
- Storage. You need to keep a large stock of products to supply your stand throughout the event. In this case, a storage space such as a refrigerated container or a refrigerated vehicle may be required.
- Product display. Your products must be visible and accessible to visitors. A refrigerated display cabinet allows you to showcase your range whilst ensuring the cold chain is maintained.
- Tastings. If your business involves the presentation or preparation of fresh produce, you’ll need to provide equipment suited to the frequency of restocking and the expected volume.
Step two: estimating actual volumes
One of the most common mistakes is underestimating the quantities required. To ensure your set-up is the right size, ask yourself the following questions:
- How many visitors do you expect to welcome?
- How many tastings are scheduled each day?
- How often will you be restocking?
- How many different products will be in stock?
- It is essential to allow for a safety margin to cope with peaks in activity.
Step three: take the event’s constraints into account
Every event has its own specific characteristics. Things to check include:
- The stand’s floor area.
- The stand design to ensure equipment is integrated seamlessly without hindering visitor flow.
- The available power supply.
- The electrical power supply provided by the organiser, which may influence the choice of equipment.
- Access times.
- Set-up, deliveries and dismantling must be compatible with the site’s constraints.
- The event’s technical regulations.
Which refrigeration equipment should you choose?
- The refrigerated display cabinet. Ideal for showcasing products whilst keeping them at the right temperature. Particularly suitable for food and drink exhibitors, producers, drinks brands and caterers.
- The refrigerated cabinet. A discreet and practical solution for keeping stock on hand right at the stand.
- Additional storage solutions. For larger requirements, it may be advisable to arrange for additional storage capacity near the event venue (refrigerated vehicles or containers).
The importance of expert guidance
Choosing refrigeration equipment is not simply a matter of volume. Early consultation enables us to identify your exact requirements and avoid additional costs arising from incorrect sizing.
Our teams handle delivery, installation, commissioning and technical support throughout your event. Should the need arise, we respond swiftly to ensure your business runs smoothly.
How effective planning contributes to a successful event
The success of a trade fair depends as much on the quality of your offering as on your ability to welcome visitors in the best possible conditions.
A correctly sized refrigeration system allows you to keep your products safe, enhance your stand and guarantee an optimal experience throughout the event.
Are you preparing to take part in a trade fair?
The Petit Forestier Event teams will help you choose the refrigeration equipment best suited to your needs, from preparation right through to dismantling.
Frequently Asked Questions
- What types of refrigeration units can be hired for a trade fair?
Petit Forestier Event offers a wide range of refrigeration solutions: refrigerated display cabinets, refrigerated cabinets, refrigerated containers and other equipment suitable for trade fairs and events.
- How do delivery and installation work?
Our teams plan the delivery to fit in with the trade fair’s schedule and then carry out the installation and commissioning directly at your stand.
- What is the minimum hire period?
Our refrigeration hire solutions are suitable for events lasting just a few days as well as for longer-term requirements.
- Can we hire other equipment?
Depending on your project, our teams can advise you on additional solutions tailored to the specific requirements of your event.
- Why choose Petit Forestier Event?
With a network of branches covering the whole of France and extensive experience in event refrigeration, Petit Forestier Event supports organisers, exhibitors and food industry professionals with their most demanding projects. Our logistical expertise enables us to offer solutions tailored to every venue and every event.